Treasurer’s Report / Rapport de la Trésoière
47th Annual General Meeting / 47e Assemblée Générale Annuelle
Saturday May 02, 2020 / le samedi le 02 mai 2020
online / en ligne
OALT/ABO Financial Statement
December 31, 2019
| Year to date Jan. 1, 2019 to Dec. 31, 2019 |
Previous year to date Jan. 1, 2018 to Dec. 31, 2018 |
|
|---|---|---|
| Cash on hand – December 31, 2018 | 36,007.75 | – |
| Revenue: | ||
| Membership Fees 1 | 3,518.00 | 4,318.00 |
| Chapter Fees | 638.00 | 572.00 |
| Conference | 9,570.75 | 8,475.75 |
| Corporate Sponsorship 2 | 1,650.00 | 1,700.00 |
| Miscellaneous 3 | 151.65 | 6,149.51 |
| Total 4 | 15,528.40 | 21,215.26 |
| Expenses: | ||
| Conference | 6,855.97 | 9,633.93 |
| Chapter Expenses | ||
| Chapter Remittance 5 | 570.00 | 582.00 |
| Refunds/Return cheques 6 | 240.00 | 150.00 |
| Chapter Subsidy 7 | 716.95 | 633.75 |
| Meeting Expenses | ||
| Socials, Rentals & Other Fees8 | 2,775.34 | 3,279.52 |
| Travel/Parking | 1,635.19 | 884.20 |
| Accommodation | 573.02 | 0.00 |
| General Business | ||
| Operating expenses 9 | 33.90 | 198.56 |
| Banking fees | 42.99 | 68.64 |
| Online banking fees | 982.98 | 920.67 |
| Postage/Postal Box Rental | 506.75 | 602.57 |
| Website | 1,031.37 | 271.14 |
| Professional Fees 10 | 0.00 | 1,159.22 |
| Awards/Presidential Gifts | 195.00 | 470.67 |
| Total 11 | 16,159.46 | 18,854.87 |
| Final Details: | ||
| Cash on hand – December 31, 2019 | 35,376.69 | – |
*Halton-Peel Chater $8.00
School Chapter $3,423.00
Toronto Chapter $3,077.10
Notes to the OALT/ABO Financial Statement
1 Membership fees received in 2019 were $3,518.00 and Chapter fees collected were $638.00.
2 Corporate sponsorship – received from Seneca College $500.00, Fort Erie $250.00, Mohawk College $200.00 and Algonquin $500.00.
3 Miscellaneous – $0.45 was received from a Visa charge Correction, $151.00 is for Ottawa Chapter/Section d’Ottawa Oh Canada eh! event.
4 Total Revenue from 2019 : $15,822.40.
5 Chapter Remittance – $240.00 was paid to Ottawa Chapter/Section d’Ottawa and $330.00 for Halton-Peel..
6 Refunds – Conference fees returned to a member.
7 Chapter Subsidy – $716.95 Ottawa Chapter/Section d’Ottawa
$151.20 Oh Canada Eh. Fees collected by Credit Card
$565.75 Meet and Greet catering
8 Socials, Rentals and other fees – Bookmarks, tote bags, OLA Meet and Greet, USBs.
9 Operating Expenses – Plaque engraving
10 Professional Fees – Our insurance policy was renewed but we were not invoiced. We contacted Marsh and have since been invoiced and the payment will be reflected in the 2020 treasurer’s report.
11 Total Expenses for 2019 : $16,453.46.
* Halton-Peel Chapter handed over their books to the association. It was felt that it was time, since the chapter had one signing authority who was an association member and one who was no longer a member. The last remittance was made to the chapter in October and the balance of the bank account was given to the association in December 2019.
As of December 31, 2019, OALT/ABO held $8.00 in Chapter fees for Halton Peel. The bank balance of $4,414.42 from Halton-Peel was deposited in the associations in January 2020. This amount will be reflected in the January ledger balance and the running balance will be reported in the Treasurer’s quarterly reports with the inactive chapters.
The bank reconciliation form shows the actual bank balance for our fiscal year end of December 31, 2019 as being $35,376.69. There were no outstnading cheques at the year end. We had a loss of $631.06 in 2019.
Membership & Chapters
| Income | Details | Balances |
|---|---|---|
| Halton Peel 11 members |
Opening Balance Jan. 2019 | 8.00 |
| Chapter Remittance | 8.00 | |
| Balance as of Dec. 31, 2019 | 8.00 | |
| School 0 members |
Opening Balance Jan. 2019 | 3,423.00 |
| Chapter Remittance | 0.00 | |
| Balance as of Dec. 31, 2019 | 3,423.00 | |
| Toronto 7 members |
Opening Balance Jan. 2019 | 3,005.10 |
| Chapter Remittance | 72.00 | |
| Balance as of Dec. 31, 2019 | 3,077.10 |
Ottawa Chapter/Section d’Ottawa has 22 members.
| 2019 | 2018 | 2017 |
|---|---|---|
| $3,518 received in membership fees 120 individual members 18 group members. |
$4,8900 received in membership fees 127 individual members 35 group members. |
$4,526.80 received in membership fees 104 individual members 57 group members |
There were 138 members in total in 2019:
- 63 Full members
- 39 Student members
- 18 Group members
- 16 Retired/Unemployed members
- 1 Associate member
Respectfully submitted,
Lori O’Connor
Treasurer, Board of Directors | Trésoière, Conseil d’administration
Ontario Association of Library Technicians/Association des bibliotechniciens de l’Ontario
info@oaltabo.on.ca | https://oaltabo.on.ca/