DRAFT – Meeting Minutes / PROJET – Procès-verbal de la réunion
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51st Annual General Meeting / 51e Assemblée Générale Annuelle
Saturday May 25, 2024 / le samedi le 25 mai 2024
Virtual / virtuel : online / en ligne
- Call to Order / Appel à l’ordre
Meeting called to order at 12:08 p.m. On December 31, 2023, we had 110 members on the membership register. Quorum: 11 people required for quorum: 2 proxies, 13 members virtually. Quorum for the meeting was met.
Vincent Elit, President, chaired the meeting and Linda Landreville acted as Parliamentarian.
- Adoption of the Agenda of the 51st Annual General Meeting / Adoption de l’ordre du jour de jour de la 51e assemblée générale annuelle
No additions or changes to the agenda. Motion to adopt the Agenda by Liz Aldrey, seconded by Linda Landreville. Motion – Carried.
- Adoption of the Minutes of the 50th Annual General Meeting / Adoption du procès-verbal de la 50e assemblée générale annuelle
There were no changes to the meeting minutes that were shared on the screen. Moved by Penni Chalk, seconded by Liz Aldrey to adopt the Minutes from the 50th Annual General Meeting as read. Motion – Carried. - Reports / Rapports
The Association’s Bylaws require that three Board members prepare reports for the Annual General Meeting: The President reports on the Association’s activities during the previous year, the Treasurer on the overall financial well-being of the Association, including membership. Finally, the Conference Coordinator reports on financials related to the annual conference, as this is the single largest expense the Association bears.
Board of Directors / Conseil d’administration
All reports presented at the meeting are available at this link : https://oaltabo.on.ca/wp-content/uploads/AGM/2024/2024-AGM-Reports.pdf
i. President / Président
Vincent Elit presented his President’s Report; the full report is available online and as an attachment to these minutes.
ii. Treasurer / Trésorière
Lori O’Connor presented the Treasurer’s Report; the full report is available online and as an attachment to these minutes.
iii. Conference Report / Rapport de la conférence
Janna Munkittrick-Colton presented the Conference Coordinator’s Report. The full report is available online and as an attachment to these minutes.
Tracy Mogan – Update language our first in person only conference since COVID.
Moved by Tracy Morgan, seconded by Linda Landreville to adopt all three reports as written, presented and amended. Motion Carried.
Committees / Comités
i. Presidential Award / Prix du président
This year no nominations were received, and therefore no committee was struck.
ii. Award for Innovation / Prix pour l’innovation
This year the Board of Directors did not receive any nominations, and therefore no committee was struck.
iii. Nominating Committee / Comité des candidatures
No written nominations were received by the committee.
Elections of Officers
Liz Aldrey will be parliamentarian for the nominations and elections.
President
Janna Munkittrick-Colton, seconded by Linda Landreville nominated Vincent Elit
No other nominations.
Moved to close by Linda Landreville, seconded by Penni Chalk.
Vincent Elit is willing to stand in the position.
Motion Carried
Vincent Elit acclaims the position.
President-Elect
No Nominations
Moved to close by Janna Munkittrick-Colton, seconded by Lori O’Connor.
Motion Carried
Position Vacant.
Treasurer
Linda Landreville and Janna Munkittrick-Colton nominated Lori O’Connor
Lori O’Connor is like to recommend that someone else take on the position, however willing to continue.
No other nominations.
Motion to close by Penni Chalk, seconded by Anastassia Irina.
Motion Carried
Lori O’Connor acclaims the position.
External Communications Coordinator
Mary Doyle is in the position, and not willing to stand
Lori O’Connor and Janna Munkittrick nominate Tamara Ozdemir (not present at the meeting, and we will confirm after the meeting)
Motion to close by Linda Landreville, seconded by Lori O’Connor.
Motion Carried
The position will remain vacant pending confirmation of Tamara.
Internal Communications Coordinator
Lori O’Connor and Linda Landreville nominate Anastassia Irina.
Anastassia Irina is willing to stand in the position.
No other nominations
Motion to close by Sharon Wigney, seconded by Linda Landreville.
Motion Carried
Anastassia Irina acclaims the position.
Conference Coordinator
Penni Chalk and Linda Landreville nominate Janna Munkittrick-Colton.
Janna Munkittrick-Colton is willing to stand in the position.
No other nominations
Motion to close by Lori O’Connor, seconded by Tracy Morgan.
Motion Carried
Janna Munkittrick-Colton acclaims the position.
Chapter Coordinator
Lori O’Connor and Janna Munkittrick-Colton nominate Linda Landreville
No other nominations
Motion to close by Penni Chalk, seconded by Anastassia Irina.
Motion Carried
Linda Landreville acclaims the position.
Motion to adopt the committee reports as presented moved by Liz Aldrey, seconded by Linda Landreville. Motion Carried.
- Unfinished Business / Affaires en suspens
- There were no items of unfinished business.
- New Business /Affaires nouvelles
- Vincent presented information about the new Ontario Not-for-Profit Business Corporations Act, SO, c 15 advising that there was no voting taking place, but showed our current constitution and potential changes that could be made, that will be presented at a Special Meeting in the Fall. There were questions about certain sections, and responses were provided.
- Tracy Morgan – Question about Associate members – is this something that should be removed and can Associate members vote?
- Discussion regarding voting rights, referred to the voting section, as well as membership sections of the current Constitution. Notes were taken on the discussion and will be considered with the modifications of the Consolidated Letters Patent and By-Laws.
- Recommendation: Membership and Voting Sections to be reviewed. Vincent, Jessica, Tracy, Lori and Liz are willing to assist with the changes.
- Acknowledgement of the outgoing Board of Directors / Remerciements aux membres sortants du conseil d’administration
At this point the membership has the pleasure of thanking the members of the 2023/2024 Board, who have served the Association so well in the past year.
Vincent personally thanked the Board for their efforts over this past year and on behalf of the association gave the Board members a token of gratitude. These were mailed out before this meeting.
Emily Sullivan, Anastassia Irina, Janna Munkittrick-Colton, Linda Landreville, Lori O’Connor Tamara Ozdemir and Jessica Hymers.
- Appointment of Board of Directors / Nominations du conseil d’administration
President: Vincent Elit
President-Elect: vacant
Treasurer: Lori O’Connor
External Communications Coordinator: vacant
Internal Communications Coordinator: Anastassia Irina
2025 Conference Coordinator: Janna Munkittrick-Colton
Chapter Coordinator: Linda Landreville
Moved to accept the slate of directors by Liz Aldrey, seconded by Tracy Morgan. Motion Carried.
- Thanks to Conference Committee / Remerciements au comité d’organisation de la conférence
A huge thank you was sent out to all the members who volunteered over the past several days of the Conference. This includes both in person and virtually, as well as at all our various locations.
Tracy wanted to mention that the room was packed, and when asked how many first-time attendees, the majority were.
- Future Conferences / Prochaines conférences
Discussions took place that we had a fair bit of transition over the last few years from virtual, and now to hybrid to in-person. Janna mentioned that we have started planning, and anticipate Toronto next year, working with Seneca College.
It was also discussed that we have worked with different technologies throughout the last few years, and that many organizations are continuing with either going hybrid or only in person.
- Adjournment / Levée de séance
Moved by Tracy Morgan to adjourn the meeting, seconded by Liz Aldrey. Motion Carried. The 51st Annual General Meeting of OALT/ABO is hereby adjourned at 2:04 p.m.